SmartDoc - Intelligent Document Processing
Unlock time-savings, operational insights and reduce costly errors with AI-powered document processing. SmartDoc extracts data from complex documents—tables, diagrams, charts and handwriting—with 99%+ accuracy*. Every extraction is traceable to the source. Use SmartDoc to analyze your tenders, invoices, contracts, and other operational documents. Available as SaaS.
*Based on DocVQA benchmark. Results vary by document quality.
Key Capabilities
Three powerful features for your document workflows
Extract
Pull structured data from any document. Invoices, contracts, tender requirements—SmartDoc extracts fields with visual grounding so you can trace every value back to its source.
- Hierarchical field extraction with confidence scores
- Visual grounding shows exactly where data came from
- Multiple extraction schemas per document
Analyze
Check documents against requirements or checklists. Perfect for tender evaluation, compliance checking, and contract review with automated scoring.
- Side-by-side document comparison with visual grounding
- Automated compliance scoring with pass/fail indicators
- Evidence linking between anchor and candidate documents
Chat
Ask questions about your documents and get answers with precise citations. Navigate directly to source locations—no more searching through pages manually.
- Natural language queries about document content
- Clickable citations that highlight source locations
- Works alongside extraction or as standalone mode
All company names, documents, and data shown are entirely fictional and created for demonstration purposes. Any resemblance to actual companies, vessels, or individuals is purely coincidental.
Why SmartDoc?
Higher Accuracy
99%+ accuracy* on standard benchmarks—exceeding leading AI models (97%) and typical human performance (96-98%). Handles complex tables, nested schedules, and diagrams.
Auditability
Every data point links back to its exact page and location. Click any field to see where it came from. Review and edit if needed.
User-Friendly Setup
Cloud SaaS—nothing to install. Define extraction fields in plain English. No coding or prompt engineering. Works across document formats without reconfiguration.
Standardized Checklists
Turn evaluation criteria into reusable checklists. New staff evaluate documents the same way senior team does. Institutional knowledge preserved.
Multilingual Processing
Strong support for English, Chinese, Japanese, Korean. Moderate support for Bahasa, Thai, Vietnamese. Process regional documents seamlessly.
Document Comparison
Compare proposals against RFP requirements. Validate invoices against POs. Get structured Pass/Fail/Unclear results with source citations.
Our Technology
SmartDoc is powered by state-of-the-art, Agentic Document Processing technology
- • 1B+ documents processed yearly* for organizations ranging from startups to Fortune 500 firms
- • 99.99% uptime* with production-grade reliability serving 30,000+ users in real-world environments
- • Up to 90% reduction* in time spent searching for and extracting information across compliance-heavy and data-driven industries such as finance, healthcare, and insurance
- • Result of years of R&D by leading AI scientists globally
*Based on technology benchmarks and customer reports.
How does SmartDoc compare?
See how SmartDoc stacks up against traditional OCR, general-purpose LLMs, and manual processing.
Explore use cases
Examples below are not exhaustive. SmartDoc adapts to your document workflows—extraction schemas and comparison checklists are fully configurable.
Invoice vs PO Validation
Automate 3-way matching. Validate line items, quantities, and prices.
Multi-Vendor Invoice Extraction
Process 20+ vendor formats with one schema. Batch extract invoices for ERP.
Tender Assessment
Make go/no-go bid decisions using your evaluation checklist.
Tender Proposal Compliance
Check proposals against RFP requirements. Identify gaps.
Tender Info Extraction
Extract schedule of rates and cost items into pricing spreadsheets.
Product Quality Assurance
Verify supplier specs against quality standards. Flag gaps.
Timesheet vs Payslip Reconciliation
Verify payroll against handwritten timesheets. Detect OT and hours errors.
Pricing
Simple and predictable, based on your document processing needs.
FAQs
What exactly does SmartDoc do? ▾
SmartDoc reads your business documents (PDFs), extracts structured data, compares documents against your checklists, and answers questions with page citations. Three core features: Extract (pull data from documents), Analyze (compare against your criteria), and Chat (ask questions and get cited answers).
What file types do you support? ▾
Currently PDF only, up to 150 pages and 50MB max per document. We use vision AI technology (not OCR) to read and understand your documents, including complex tables, diagrams, and handwritten text. Support for DOCX, PPTX, Excel, TIFF, and PNG is coming in subsequent versions.
How accurate is the extraction? ▾
99%+ accuracy on structured documents. Every extraction includes links and bounding boxes to the exact source location—click any field to see exactly where that data came from. Full audit trail for compliance.
Can it handle complex tables, diagrams, and handwriting? ▾
Yes. We use vision AI, not OCR. SmartDoc handles nested tables, charts, graphics, and handwritten text that breaks traditional tools.
What's visual grounding? ▾
Visual grounding means every extracted field links back to its exact location in the source document. Click any data point and SmartDoc highlights exactly where it found that information—page number and bounding box. No black-box AI. Full audit trail for compliance.
What languages are supported? ▾
Strong support for English, Chinese, Japanese, and Korean. Moderate support for Bahasa (Indonesian/Malay), Thai, and Vietnamese. Basic support for Tamil and Arabic. Contact us for specific language requirements.
How long does it take to get started? ▾
1-2 days from sign-up. We provision your account, walk you through onboarding, and you're ready to upload documents and start processing. It's browser-based—nothing to install. No IT involvement needed.
How is SmartDoc deployed? ▾
Cloud-only. SmartDoc is a browser-based SaaS application—nothing to install or configure. Your team logs in and uses it directly. No on-premise option currently available.
What training is required? ▾
30-minute walkthrough during onboarding. Most users are self-sufficient within their first 5 documents. No certification or extensive training needed.
Will this disrupt our current workflows? ▾
No. SmartDoc runs parallel to existing processes. Start with one document type, expand as confidence grows. No need to restructure your team.
What's the pricing model? ▾
Monthly subscription plans, priced by page. Simple and predictable—you know exactly what you're paying based on your document volume. Specific usage limits and pricing tiers will be released soon. Contact us for early access pricing.
Can I export my data? ▾
Yes. Export extractions to CSV anytime. Download your original documents anytime. You control your data—delete anytime from the dashboard.
How is this different from multimodal LLMs? ▾
Multimodal LLMs are general-purpose. SmartDoc is purpose-built for document processing with higher accuracy on complex documents, visual grounding (see exactly where data came from), consistent structured outputs ready for your workflows, reusable extraction schemas, and no copy-paste needed. LLMs also hit context window limits on long documents—SmartDoc handles up to 150 pages.
Why not just use OCR software? ▾
OCR extracts text. SmartDoc understands documents—tables, relationships, context. It compares documents against your criteria and gives you structured, auditable data. Traditional OCR breaks on complex layouts; SmartDoc doesn't.
What support is included? ▾
Email support included in all plans with response within 24-48 business hours. We walk you through setup, help configure your first schemas, and ensure you're getting value. For early access customers, we're especially hands-on.