AI for M&E
AI systems for M&E contractors in Singapore
Our AI systems process your M&E tender documents, review submittals against specifications, extract equipment schedules, and track testing and commissioning records. They work with the inspection reports, coordination drawings and project files your team already produces. We work with ACMV, electrical and fire protection contractors across Singapore.
The work we automate
AI that runs the operational and commercial work behind every M&E project.
M&E tender screening
Read a full M&E tender pack and score it against your bid criteria before you commit a week to reading. Extracts scope of M&E works, key dates, submission requirements, liquidated damages clauses and risks on one page.
SmartDoc™BQ and equipment schedule extraction
Pull every line item, quantity, unit rate and equipment specification from an M&E tender's BQ or equipment schedule into a structured spreadsheet in minutes. Handles the multi-page tables common in BCA and GeBIZ packs, ready for pricing.
SmartDoc™Submittal review and tracking
Check each material or equipment submittal against the project specification. Flags non-conformances, missing test certificates, incorrect model numbers and specification mismatches, and links every finding to the relevant clause. The reviewing engineer starts from a marked-up comparison instead of reading both documents from scratch.
SmartDoc™Equipment schedule extraction
Pull equipment types, capacities, quantities, locations and model numbers from M&E tender documents and specifications into a structured spreadsheet. Handles the multi-page schedules common in ACMV, electrical and plumbing packages, ready for pricing or procurement.
SmartDoc™Installation coordination checklist
Generate trade-specific installation checklists from the project specification and coordination drawings. Each checklist tracks prerequisites, hold points and sign-off requirements so the site team knows what to verify before closing up ceilings and risers.
SmartWork™Testing and commissioning records
Extract test results from T&C reports, compare readings against specified acceptance criteria and flag failures. Handles pressure tests, insulation resistance tests, airflow measurements and fire alarm loop tests, and outputs a status register with pass, fail and retest entries.
SmartDoc™Defect rectification tracking
Read defect lists from the main contractor or consultant, assign items by trade and location, track rectification status and generate close-out reports. Surfaces overdue items and groups recurring defect types so the project manager can address root causes rather than individual snags.
SmartOS™Project cost tracking and progress claims
Track M&E subcontract costs, approved variations and retention against the original contract value. Assemble the monthly progress claim from site records, approved work and retention schedules, and check every line against the contract payment terms before submission.
SmartOS™Vendor invoice matching
Three-way match: vendor invoice against purchase order against delivery order, line by line. Blocks duplicates, flags quantity mismatches and price discrepancies, and routes clean invoices for payment approval.
SmartDoc™Site timesheet and labour capture
Photograph handwritten timesheets, daily labour records and attendance sheets on site. SmartDoc Go™ extracts worker names, hours, trades and cost codes from the image and pushes structured data into your payroll or project cost system without manual re-entry.
SmartDoc Go™Who uses it
Built for the people who run M&E projects.
M&E project manager
Coordination across ACMV, electrical, plumbing and fire protection trades. SmartOS™ tracks project costs, progress claims and variations, surfaces overdue submittals and generates the weekly status report from your existing project data.
See SmartOSACMV engineer
Equipment selection, ductwork coordination and performance verification. SmartDoc™ reads ACMV specifications, compares submitted equipment data sheets against the spec and flags deviations before the submittal goes to the consultant.
See SmartDocElectrical engineer
Cable schedules, distribution board layouts and load calculations. SmartDoc™ extracts cable sizing, circuit breaker ratings and earthing specifications from tender documents, and checks submittals against the electrical specification clause by clause.
See SmartDocT&C coordinator
Testing schedules, commissioning checklists and handover documentation. SmartDoc™ reads T&C reports, compares results against acceptance criteria and produces the status register that tracks every system from first test to sign-off.
See SmartDocHow we deliver
Working AI in weeks, not months.
Every engagement starts with a two-to-four-week sprint using the Swift™ Approach. We work with your actual M&E submittals, equipment schedules, T&C reports and project files from day one, not sample data. Your team tests the system on real material during the sprint and tunes it with us.
At the end of the sprint your team has a working system configured around your existing SharePoint, Google Drive or ERP, with a handover playbook that covers the rules, exceptions and operating procedures specific to your M&E workflows.
Singapore M&E context
Built around the way Singapore M&E works.
M&E contractors in Singapore operate under a regulatory framework that shapes every project. BCA ME work-head categories govern contractor registration: ME01 for air-conditioning, refrigeration and ventilation, ME02 for electrical engineering, ME05 for plumbing and sanitary, and ME06 through ME12 for specialist trades including fire prevention and communication systems. Our AI systems handle the document formats used across all ME categories.
SCDF fire safety requirements add a compliance layer that runs through every M&E project. Fire protection submittals, fire-rated penetration details and alarm system test reports all require review against the Fire Code. Our AI systems read these documents and check them against the relevant SCDF requirements.
Green Mark compliance increasingly drives M&E specification and selection decisions. Energy efficiency ratings for ACMV systems, lighting power density calculations and water efficiency standards all appear in M&E tender documents. Our AI systems extract these requirements and verify that submitted equipment meets the specified Green Mark criteria.
From our customers
M&E teams we are working with.
M&E contractor, Singapore. An M&E firm processing a few hundred purchase orders a month across commercial, institutional and data centre projects. Their purchasers were manually cross-checking delivery orders against POs and invoices to catch quantity differences, over-billing and payment-term drift. We are building a three-way matching system that reads all three documents, extracts every line item and flags discrepancies before payment goes out. Read more
Integrated FM operator, Singapore. An IFM company managing competitive tenders where the RFP runs to hundreds of pages. Their tender team was manually building inventory and BQ lists from each RFP, a process that takes days and risks missed line items. We are building a system that ingests the full tender pack, extracts every inventory and BQ line into a structured list, and compares it against the team's own takeoff so gaps surface before the bid goes out. Read more
Questions
Frequently asked questions.
SmartDoc™ reads M&E tender packs, material submittals, equipment schedules, testing and commissioning reports, inspection checklists, ACMV specifications and vendor invoices. It handles scanned PDFs, images and native digital files, and every extracted value links back to the source page. Drawing extraction (single-line diagrams, layout markups) depends on complexity and format, so we scope that during the first sprint.
SmartDoc™ reads each material or equipment submittal and checks it against the project specification. It flags non-conformances, missing test certificates, incorrect model numbers and specification mismatches, and links every finding to the relevant clause in the spec. The reviewing engineer starts from a marked-up comparison instead of reading both documents side by side.
SmartDoc™ reads ACMV specifications and extracts cooling capacities, airflow rates, refrigerant types, energy efficiency ratings and ductwork dimensions from text-based specification documents. It compares submitted equipment data sheets against the specified requirements and flags deviations before the submittal goes to the consultant. The scope of what can be reliably extracted depends on document complexity and format, so we assess this during the first sprint using your actual project specifications.
Every engagement follows the Swift™ Approach. A single SmartDoc™ configuration or SmartWork™ workflow deploys in two weeks. SmartOS™, which chains workflows across the project lifecycle, deploys in under twelve weeks. All three start with your actual M&E project documents, not sample data.
Our AI systems read from and write to SharePoint, Google Drive, Dropbox, Excel registers, SAP, NetSuite, Microsoft Dynamics and Outlook. They run on top of your existing file stores and project management systems rather than replacing them.
SmartDoc™ is the document intelligence engine: it reads, extracts and compares M&E documents such as submittals, equipment schedules and T&C reports with visual grounding. SmartOS™ is the project management operating system built on top of SmartDoc: it chains workflows across the project lifecycle, from tender screening through to final account, with a dashboard and approval queue. SmartWork™ handles standalone workflows that sit outside the project lifecycle, such as AutoCAD automation or one-off process builds.
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