AI for design and fit-out
AI systems for interior design and fit-out firms in Singapore
Our AI systems process your design submissions, material schedules, vendor quotations, variation orders and client approvals, and automate AutoCAD drafting workflows from design intent to production-ready DXF files. They run over the spreadsheets, PDFs, drawings and project files your team already produces. We work with boutique residential practices and commercial fit-out contractors across Singapore.
The work we automate
AI that runs the operational and commercial work behind every design and fit-out project.
Fit-out tender screening
Read a full fit-out tender pack and score it against your bid criteria before you commit a week to reading. Extracts scope of works, key dates, submission requirements, liquidated damages clauses and risks on one page.
SmartDoc™BQ and schedule of rates extraction
Pull every line item, quantity, unit rate and specification from a fit-out tender's BQ or schedule of rates into a structured spreadsheet in minutes. Handles the multi-page tables common in private-sector and GeBIZ packs, ready for pricing.
SmartDoc™Material schedule extraction
Extract every finish, fixture and fitting from a material schedule in minutes. Pulls item codes, quantities, specifications and supplier references into a structured spreadsheet ready for procurement.
SmartDoc™Vendor quotation comparison
Read multiple vendor quotations and produce a side-by-side comparison of unit prices, lead times, payment terms and material specifications. The procurement manager reviews a summary table instead of reading each quotation cover to cover.
SmartDoc™AutoCAD drawing automation
Generate CNC-ready cutting files, panel layouts and fabrication drawings from design intent documents using a coding agent. Turns a ceiling feature or wall panel design into production-ready DXF files in hours instead of a full day of manual drafting.
SmartWork™Design drawing review
Compare as-built drawings against the approved design intent and flag deviations in dimensions, finishes and specifications. The design team reviews a marked-up summary instead of overlaying drawings manually in AutoCAD.
SmartWork™Shop drawing coordination
Check shop drawings from joinery, metalwork and stone subcontractors against the interior design drawings. Flags dimensional conflicts, material mismatches and detailing errors before fabrication starts, so rework stays off the critical path.
SmartWork™Submission package assembly
Assemble submission packages from material samples, shop drawings, product data sheets and test certificates. Track each item against the submission register and flag missing documents before the package goes to the client or consultant for approval.
SmartOS™Variation order tracking
Read each variation instruction, extract the scope change and cost impact, and log it against the original contract value. Project coordinators see the running total of approved, pending and disputed variations in one view.
SmartOS™Client approval routing
Route design proposals, material selections and cost revisions to the right client contacts for sign-off. Track approval status across multiple projects and surface overdue items before they hold up site work.
SmartOS™Subcontractor invoice matching
Three-way match: subcontractor invoice against purchase order against delivery order, line by line. Blocks duplicates, flags mismatches on quantities or rates, and routes clean invoices for payment approval.
SmartDoc™Defects and snag list management
Capture defects from site inspections, assign them to the responsible subcontractor, track rectification status and generate the consolidated snag list for handover. Each item carries a photo, location reference and due date.
SmartOS™Site progress and delivery capture
Photograph delivery orders, material receipts and daily progress sheets on site. SmartDoc Go™ extracts item descriptions, quantities and dates from each image and logs them against the project record without manual re-entry.
SmartDoc Go™Who uses it
Built for the people who run design and fit-out projects.
Design director / project coordinator
Design submissions, material approvals, variation tracking and site coordination. SmartOS™ tracks every submission and approval across your active projects, surfaces what changed, and shows which subcontractors need to act before the next site meeting.
See SmartOSDrafter / design team
AutoCAD drawings, CNC cutting files and fabrication DXFs. SmartWork™ builds AI drafting workflows that convert design intent into production-ready files in hours instead of a full day of manual drafting per project.
See SmartWorkProcurement manager
Vendor quotations, purchase orders and material scheduling. SmartDoc™ compares quotations side by side and matches invoices against POs so the procurement team catches discrepancies before payment.
See SmartDocSite supervisor
Defect tracking, delivery verification and daily progress reporting. SmartWork™ captures defects on site, assigns them to the responsible subcontractor and tracks rectification through to close-out.
See SmartWorkHow we deliver
Working AI in weeks, not months.
Every engagement starts with a two-to-four-week sprint using the Swift™ Approach. We work with your actual material schedules, vendor quotations and project files from day one, not sample data. Your team tests the system on real documents during the sprint and tunes it with us.
At the end of the sprint your team has a working system configured around your existing SharePoint, Google Drive or project management tools, with a handover playbook that covers the rules, exceptions and operating procedures.
Singapore design and fit-out context
Built around the way Singapore interior design and fit-out works.
Interior design and fit-out firms in Singapore range from boutique residential practices to large commercial fit-out contractors handling multi-floor office renovations, F&B buildouts and retail rollouts. Each project type carries its own regulatory requirements and document workflows, but the underlying pattern is the same: design, procure, build, hand over.
Residential fit-out work follows HDB renovation guidelines that govern permitted works, noise hours and contractor licensing. Commercial fit-out projects require BCA approvals for structural and fire safety compliance, and change-of-use applications go through URA for planning permission. Our AI systems handle the submission documents, approval tracking and compliance checklists that these regulations produce.
We work with firms across the spectrum: ID practices running multiple residential projects simultaneously, fit-out contractors managing retail rollouts across dozens of outlets, and design-and-build firms handling commercial office fit-outs from concept through defects liability. The document volumes differ, but every firm deals with material schedules, vendor quotations, variation orders and client approvals.
From our customers
Design and fit-out teams we are working with.
Interior design and mini construction firm, Singapore. A design-and-build firm whose drafting team was spending a full day per project converting design intent drawings into CNC-ready cutting files and fabrication DXFs in AutoCAD. We built an AI drafting workflow using Claude Code that takes a ceiling feature or wall panel design and produces production-ready DXF files in hours, with built-in verification against the firm's drafting standards. Read more
Event exhibition and fit-out company, Singapore. A global events firm running concurrent exhibition builds and commercial fit-outs across multiple venues. Their commercial team was manually tabulating vendor quotations and matching subcontractor invoices against POs across dozens of active projects. We built a system that compares quotations side by side, runs three-way invoice matching, and extracts material schedules from design documents into structured spreadsheets ready for procurement. Read more
Questions
Frequently asked questions.
SmartDoc™ reads material schedules, vendor quotations, purchase orders, variation orders, subcontractor invoices, delivery orders, client approval forms and submission logs. It handles scanned PDFs, images and native digital files, and every extracted value links back to the source page.
Yes. SmartDoc™ extracts line items, unit prices, lead times and terms from multiple vendor quotations and produces a side-by-side comparison table. The procurement manager reviews a structured summary instead of reading each quotation manually and building a comparison spreadsheet.
SmartOS™ reads each variation instruction, extracts the scope change and cost impact, and logs it against the original contract value. Project coordinators see the running total of approved, pending and disputed variations in one view, with every entry linked to the source document.
Yes. SmartWork™ builds AI drafting workflows using coding agents that read design intent drawings and produce production-ready DXF files, CNC cutting files and fabrication drawings. The scope of what can be automated depends on drawing complexity and your firm's drafting standards, so we assess this during the first sprint using your actual project drawings. Read our case study on automating CNC drafting.
Every engagement follows the Swift™ Approach. A single SmartDoc™ configuration or SmartWork™ workflow deploys in two weeks. SmartOS™, which chains workflows across the project lifecycle, deploys in under twelve weeks. All three start with your actual material schedules, quotations and project files, not sample data.
Our AI systems read from and write to SharePoint, Google Drive, Dropbox, Excel registers, SAP, NetSuite, Microsoft Dynamics and Outlook. They run on top of your existing file stores and project management tools rather than replacing them.
SmartDoc™ is the document intelligence engine: it reads, extracts and compares design and procurement documents with visual grounding. SmartOS™ is the project management operating system built on top of SmartDoc: it chains workflows across the project lifecycle, from tender screening through to defect-free handover, with a dashboard and approval queue. SmartWork™ handles standalone workflows that sit outside the project lifecycle, such as AutoCAD drawing automation or one-off process builds.
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