SmartDoc · Use case · Extract
Pull every line item and rate out of a tender in minutes.
Your costing team has a week to price a tender and the first two days go on retyping the schedule of rates, building list, and manpower plan into Excel. SmartDoc reads the tender, pulls every line item, quantity, and rate into a structured sheet, and lets your team spend the week pricing instead of transcribing.
Metrics shown are illustrative estimates based on typical use cases. Actual results vary based on document complexity, volume, and existing processes.
Here is what it actually looks like.
Upload a tender. SmartDoc extracts the schedule of rates, building details, manpower requirements, and site summary into a structured cost model ready for Excel.
| Item | Description | UOM | Qty | Rate ($) |
|---|---|---|---|---|
| 1(a) | Provision of skip tank for collection & disposal of bulky rubbish (weight ≤ 3 ton) | No | 1 | 450.00 |
| 1(b) | Provision of skip tank for collection & disposal of bulky rubbish (weight > 3 to 5 ton) | No | 1 | 650.00 |
| 1(c) | Provision of skip tank for collection & disposal of bulky rubbish (weight > 5 ton) | No | 1 | 750.00 |
| 2 | Provision of "Sanibins" sanitary disposal bins - air-tight, moulded plastic with disinfectant liner | Per bin/mth | 200 | 25.00 |
| Item | Description | UOM | Qty | Rate ($) |
|---|---|---|---|---|
| 3 | Quarterly stripping and polishing of vinyl floor tiles | Per sqm | 315,398 | - |
| 4 | Annual high-pressure washing of external covered walkways | Per sqm | 50,000 | - |
| 5 | Bi-annual deep cleaning and sealing of terrazzo flooring | Per sqm | 12,500 | - |
| Item | Description | UOM | Qty | Rate ($) |
|---|---|---|---|---|
| 6 | Weekly general pest control treatment - all buildings | Per week | 52 | - |
| 7 | Monthly rodent control and monitoring program | Per month | 12 | - |
| 8 | Ad-hoc termite treatment (upon discovery) | Per treatment | 1 | - |
| Item | Description | UOM | Qty | Rate ($) |
|---|---|---|---|---|
| 9 | Additional cleaner/floater - weekday hours (8am-6pm, Mon-Sat) | Per hr (min 4) | 1 | - |
| 10 | Additional cleaner/floater - evening hours (6pm-12mn, Mon-Sat) | Per hr (min 4) | 1 | - |
| 11 | Additional supervisor - weekday hours (8am-6pm) | Per hr (min 4) | 1 | - |
| 12 | Additional cleaner - Sundays and Public Holidays | Per hr (min 4) | 1 | - |
| S/N | Zone | Code | Building Name | GFA (sqm) | Floors | Toilets |
|---|---|---|---|---|---|---|
| 1 | EAST | ADMIN | Administration Building | 6,138.63 | 7 | 15 |
| 2 | EAST | LIB | Library | 7,380.55 | 6 | 9 |
| 3 | WEST | CC | Convention Centre | 4,543.41 | 6 | 8 |
| 4 | EAST | T10A | Teaching Block 10A | 19,899.72 | 7 | 25 |
| 5 | WEST | T11B | Teaching Block 11B | 13,167.49 | 7 | 30 |
| ... 88 more buildings (93 total) | ||||||
| Role / Position | Qty | Shift Hours | Frequency |
|---|---|---|---|
| Operations Manager | 1 | 8am-6pm weekdays, 8am-1pm (2 Sat/mth) | Daily |
| Assistant Managers | 3 | Shift arrangement per deployment plan | Daily |
| Admin Executive | 1 | Office hours | Daily |
| Supervisors | 1 | Full-time during cleaning hours | Daily |
| Multi-Skilled Cleaner / Machine Operator | 1 | Shift arrangement | Full-time |
| ... 17 more roles (22 total) | |||
* This mockup is for illustrative purposes only. The actual SmartDoc interface and features may differ.
Stop manual data entry for your pricing models.
Turn hours of spreadsheet work into minutes. SmartDoc extracts tender cost data straight into the Excel pricing models your team uses, eliminates transcription errors, and accelerates your bid response.